The Wesley Foundation
The University of North Carolina At Chapel
Hill
Approved
February 5, 2003
Amended March 9, 2005
PREAMBLE
The Wesley Foundation of the University of North Carolina at
Chapel Hill is a community of students whose purposes are:
A) To foster and support individual and spiritual growth within the
Wesley Community
B) To promote a campus Christian movement
C) To witness to the mission, message, and life of Jesus Christ
D) To deepen commitment to Jesus Christ and the Church
E) To assist in the developing of service and leadership in the world and
the Church
ARTICLE I. DESIGN TEAM
The Design Team
is responsible for planning programs within and outside of Wesley. The
Design Team seeks to provide opportunities for spiritual growth, service,
and fellowship for the students of the Wesley Foundation.
SECTION 1. The Wesley Design Team shall
consist of the following voting members:
A) four duly elected
officers
B) five duly elected class
representatives
C) all committee
coordinators
D) the student Co-Chair of
the Board of Directors
In addition, the
Campus Minister and the Seminary Intern shall be ex-officio members with
voice, but without vote.
ARTICLE II. OFFICERS
Officers shall
consist of President, Vice President, Secretary and Treasurer.
SECTION 1. The President shall chair Design
Team meetings, shall select committee coordinators, shall make
announcements for Wednesday night meetings, and shall represent the
Design Team on the Board of Directors.
SECTION 2. The Vice President shall
serve to balance the duties of the President. The Vice President shall serve as a
third voice to the Executive Committee.
The Vice President shall assume responsibilities of the President
at Design Team meetings in his/her absence and shall act as an interim
President, until an election is held, in the event the elected President
is unable to complete the term.
SECTION 3. The Secretary shall select
committee coordinators, shall keep the minutes, shall give one copy of
the minutes to the President, shall email them to the Design Team
Members, shall keep accurate records of attendance at Design Team
meetings, shall be responsible for and/or delegate all Design Team
correspondence, including, but not limited to, thank you letters to
speakers, letters of condolence, etc.
SECTION 4. The Treasurer shall select committee coordinators,
shall receive and disperse Design Team funds, shall keep appropriate
financial records, shall make regular reports to the Design Team, and
shall return any funds to the Wesley Foundation Board of Directors should
the Design Team disband.
SECTION 5. The Student Executive Committee consists of the
President, the Vice-President and the Student Co-Chair of the Board of
Directors. The committee shall meet once per week as a committee with the
Campus Minister throughout the academic year. The primary focus of this
committee is to bring and unify energy and vision within the Wesley
Foundation and the Design Team. They do this by:
·
Providing recommendations and proposals to the Design Team
representative of the input of the students of the Wesley Foundation.
·
Assuming the responsibilities of the Program Coordinator as they
are accountable for the overall supervision of Wednesday Programs and all
other activities deemed by the Design Team as annual events. They will ensure
leadership for the Retreats.
·
Integrating the roles, goals, and direction of the officers,
class representatives, and committee coordinators.
·
Helping the Design Team to set overall goals and evaluating its
effectiveness in reaching them.
·
Working to establish a greater relationship between the Design
Team, the Board of Directors, University
United Methodist
Church, and the United Methodist Church
at large.
ARTCILE III. CLASS
REPRESENTATIVES
Class
Representatives shall consist of one representative each from the
freshman, sophomore, junior, and senior class, plus a graduate student,
if applicable.
SECTION 1. Each representative shall
regularly attend and participate in Design Team meetings and shall
maintain active communication with the members of Wesley as whole, but
particularly within their class community.
SECTION 2. Together, the representatives shall initiate and
maintain sensitive and diligent outreach to active and non-active
members. This may include, but not be limited to: Wednesday night interaction,
personal correspondence and/or phone calls to newcomers, non-active
members, and students abroad, and an overall conscientious effort to
maintain an inclusive spirit within the Wednesday fellowship.
ARTICLE IV. ELECTIONS
Any participant
of the Wesley Foundation may be nominated for an elected Design Team
position.
SECTION 1. Elections shall have three
ballots; the first shall be for the election of officers. Officer
elections shall be held annually on the second Wednesday following Spring
Break. A student may not be nominated for a class representative position
if not elected to an office.
SECTION 2. Three class representatives
will be elected from the second ballot. Elections shall be held on the
fourth Wednesday following Spring Break. At the first Wednesday night
meeting in October, one freshman and one graduate representative shall be
elected.
SECTION 3. Election procedures for officers and class
representatives shall be (a) Self-nomination and Peer-nomination shall be
open at least one week prior to elections and shall be closed on election
night for the four officers. (b) Peer-nomination: People recognizing
gifts in someone that are suited for a particular position shall approach
that person prior to nominations to discuss how he/she could use those
gifts in the position and to allow the person to consider whether or not
he/she desires to be nominated. (c) Upon the closing of nominations, each
candidate for an office shall briefly describe why he/she feels called to
this position. (d) After all speeches have been
made for the designated office, voting by secret ballot shall commence.
(e) Each student of the Wesley Foundation in attendance may vote,
including outgoing seniors. (f) Candidates need not be present to be
elected to office. (g) The candidate who received the highest number of
votes shall be declared the winner. (h) After all votes have been
tallied, all candidates will be notified and new officers shall be
announced over email. (i) If a tie occurs in an
elected office, a run-off shall be held. A maximum of only two-run off
elections can be held. If a tie still occurs after that, then the
remaining Design Team will vote at the next council meeting until a
resolution is made. The President abstains from this vote unless there is
an even number of council members present.
ARTICLE V. VACANCIES
SECTION 1. (a) Vacancies of elected
officer and class representatives must follow election procedures of
Article IV.(b)If the vacancy is the President,
the Vice President will facilitate until the position is filled.
SECTION 2. (a) Vacancies of committee coordinators shall be
announced to the Wesley Foundation whereupon members may express interest
in filling the position. (b) Officers shall select people to fill the
committee coordinator position vacancies.
ARTCILE VI. COMMITTEES
SECTION 1. Committees may be
established by the discretion of the Design Team to meet interests and
needs from year to year. Changes for the following year must be approved
by Spring Break.
SECTION 2. Committee Coordinators will
be selected according to the following procedures: (a) Committee
positions, descriptions, and applications will be publicized as soon as
approved by the Design Team. (b) Committee Coordinators will only be
considered through a written application process. Applications must be
submitted by the second Wednesday after Spring Break (Officer Election
Night), even when also running for an elected office. (c) Committee
Coordinators will be selected by all newly elected officers by the fourth
Wednesday after Spring Break. (d) Committee Coordinators shall be
selected to a position on the Design Team with voice and vote and will
fulfill Design Team member duties.
SECTION 3. Any Wesley Foundation student is eligible to serve
on any committee.
ARTICLE VII. MEETINGS
SECTION 1. Design Team meetings shall
be scheduled regularly in accordance with most members’ schedules.
SECTION 2. Duties of each Design Team
member shall be regular attendance and participation in Design Team
meetings.
SECTION 3. Attendance will be reviewed
periodically and action will be taken as necessary.
SECTION 4. A quorum shall consist of
half of the Design Team members at an appropriately called meeting.
SECTION 5. All Design Team meetings shall be open to any member
of the Wesley Fellowship with voice but without vote.
ARTICLE VIII. AMENDMENTS
These by-laws
may be altered, amended, or repealed and new by-laws may be adopted by a
majority vote of the Wednesday Night Fellowship group present at any
Wednesday night meeting if at least one week’s notice is given of
intention to alter, to amend, to repeal or to adopt new by-laws at such
meeting. Any such amendment will be approved and presented by the Design
Team prior to notice being given to the Wednesday night group.
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